Step 5 - Assessing the Application

The property owner/manager’s primary concern should be to consider whether the production can be accommodated without unduly compromising one’s own needs, public use of the property or the business that goes on inside it. Motion Picture Production can be inconvenient and impactful.

The timing and duration of the shoot, disruption to public access and delivery of services, environmental impact, public safety and security all need to be assessed. Whether it is a private home, business, park, prison, hospital or highway, the location’s primary function is not filmmaking; however most people tolerate the inconvenience created by motion picture production due to the benefits to our economy.

Filming activities may have a minimal impact on the public or environment, or it may be a complex shoot that requires more involved deliberation, including impact and risk assessments. Property owners/managers may also want to assess the application in terms of how the property will be portrayed. Typically a property is not portrayed as itself. If the property is being portrayed as a fictional location, it may be required that all visual identification of the site be masked by the production company.

The following is a check list for private property owners/managers to follow while in discussion with the
location manager:

  • Use of your personal property in filming, safe storage of items not being used, and details for packing and moving personal property. It is usually up to the Producer to cover any of these costs.
  • Cast and crew use of washrooms, water, electricity, laundry machines and kitchens; smoking restrictions; trash removal; and, protective floor covering.
  • The use of special effects such as atmospheric smoke, snow, fire, gunshots, or simulated explosions.
  • Any areas off-limits to cast and crew
  • Any alterations the production requires (painting, construction, gardening).
  • Positioning and parking of heavy equipment and vehicles.
  • Alternate accommodations and basic living expenses for you and your family during the shoot.
  • Clean up and remediation requirements (again, usually the responsibility of the Producer).

A Location Use Agreement should also hold the production company responsible for all the activities on your property during the shoot, and release you of liability. The producers should also give you a copy of their relevant insurance papers before shooting begins.